Speed Up Your Work With Macros
PowerPoint has the capability to repeat tasks easily in the form of a simple macro. Follow these steps to see how a simple macro can help you change things:
- First create a new slide use a blank template.
- Then draw several circles and a few squares. Please notice how these will already be using sometime of default color and fill.
- Select one square or circle.
- Next, select Tools, Macro, Record New Macro.
- When the Record Macro dialog box appears, give the macro an easy-to-remember name such as fillchange. Don't worry about the rest of the settings, just click OK.
- A new little toolbar appears. It's too small to see the full name, so you'll have to trust me that it is the Macro Recorder toolbar, and it will record what you do in PowerPoint until you stop it. For now, just click its title bar and drag it out of your way. Then change the fill color and
line type including line color of the selected rectangle or circle to whatever you desire. When you're done, Click the square button on the Macro Recorder toolbar to stop recording.
- Next, you'll test your new macro. Select another rectangle or circle, then
choose Tools, Macro, Macros or press Alt-F8.
- Then select the name of the macro such as fillchange. Presto! The rectangle or circle is changed.
A macro can save you some repetitive steps when working with changes to multiple charts. Notice that it didn't matter whether a rectangle or a circle was chosen, it still worked the same. Of course, a macro records every thing, even your mistakes. So plan what you want to do, then execute each step correctly when recording your macro.
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Date of last revision: 20 September 2001.