Creating Sophisticated Tables in Word 97

Making Your Tables Fancy

Give Your Tables A Selected Style Go to the Table Menu and choose INSERT TABLE or click on the Table Icon. To create something fancy, go to TABLE, INSERT TABLE, and click the AUTOFORMAT button or right click on table and select AUTOFORMAT. There are 39 styles to choose from which apply or remove fonts, borders, shading, and color from headings, rows, and columns. Click OK to return to the dialogue box and OK again to insert the table.
Quick Table Create Click on the Table Icon, and hold the left mouse button down while you drag the mouse down and to the right. Notice the number of rows and columns that will be created.
Customize Your Table To easily customize the table, click the Tables and Borders Icon on the Word Toolbar. A floating toolbar will appear. This new toolbar can be anchored by dragging it upwards to the Word toolbar. The toolbar will allow you to select border width, color, and line style. When you choose a border color, the cursor turns into a pencil. Simply drag the pencil along the lines you want to alter. You can also color in cells; align data to the top, bottom, or center; change text direction from horizontal to vertical; sort data in ascending or descending order; and use the AutoSum button to add or subtract numeric input. For more options, use the Borders and Shading formatting option. Place the cursor in the table, then go to the Format Menu and choose Borders and Shading. Here you can change the border width and color as well as cell shade gradations.
Drawing Your Table If you are feeling adventurous, you can draw your own table using the Draw Table feature. Go to the Tables and Borders toolbar and click the pencil icon all the way to the left. Drag open a box to create the outside borders of your table. Now use the pencil to draw vertical and horizontal lines to create rows and columns. To clean up your work, use the Distribute Rows Evenly and Distribute Columns Evenly buttons on the toolbar. Word of Caution: If you are creating a table with uneven cells, do not use this option.
Change Cell Size Once you have created your desired table, the size of your cells can be changed. To alter cell width, roll over the dividing line between cells until your cursor becomes an arrow. Now click and drag the dividing line anywhere in the table. This will change the width of all cells adjacent to that line. For more precise changes, click in a cell and choose Table, Cell Height and Width. In the resulting dialogue box, choose the Row or Column tab and enter the exact measurements of your cells. You can determine the height of rows, the width of columns, and the space between columns. You can also define how far the table is indented and its alignment on the page: right, left, or center.
Perform Calculations on Your Table To add or subtract numbers in a table, select the rows or columns to be calculated and click the AutoSum button on the Tables and Borders toolbar. The result will show up in the next cell down in a column or the next cell over in a row. If you want to perform other calculations, you have to enter a formula. To do this, click the cell where you want the result to display, then go to the Table menu and choose Formula. A dialogue box will appear. Go the Paste function drop-down menu and choose the formula you want to apply to a particular cell. For example, if you want to multiply the numbers in a column, choose type above. If you want to add the numbers in a row, select Sum and type left in the brackets. You can also type below and right, or reference cell addresses or ranges (if you use any spreadsheet, you know how these work). If you want the result displayed in a special format, like a percentage or with a dollar sign, choose a format from the Number format menu. Click OK and the result will appear in your table.

Home button  Back to Office 95/97 Menu Office 95/97 Tipmenu
Note: Extracted from PC World dated January 13, 1998 by Lisa Moskowitz.